Cranbrook School

23 April 2023

Founded in 1918, Cranbrook is a distinguished Anglican independent day and boarding school for boys, Pre-school to Year 12. Cranbrook operates four campuses catering to approximately 1300 students.

Cranbrook had a considerable number of under-utilised print devices, basic print functionality and performance when it engaged CPC to identify cost inefficiencies, consolidate, modernise and optimise its fleet.

During its audit and review of Cranbrook’s print structure, CPC identified the following –

Key challenges CPC identified and resolved

Complete Print Solutions Education Australia


  • 110 print devices, 23 different models with a total of 59 different consumables,
  • 8 different copy costs,
  • Multiple invoices, and
  • Average printer speeds for B&W and colour printing at 30 ppm.


Smarter solutions get results

CPC deployed a customised solution to meet the schools requirements, combining Ricoh multi-function colour devices, HP single function B&W printers with YSoft SafeQ software providing centralised print management to reduce costs, increase document security and improve workflow productivity.

20% consolidation of the print fleet

Reducing it to 90 print devices in total, 6 models deployed (reduction x 4), 21 consumables required (reduction x 2.5), resulting in significant cost savings.

Increased output speed (productivity)

For B&W and colour by 45%.

Increased functionality

  • Document capture – direct scan to document storage
  • Standardised user interface
  • ‘Follow You’ print release
  • Interactive workflows
  • Mobile print aligns with Cranbrook’s BYOT policy
  • OCR and text redaction during scanning


Network wide print fleet management and control

Detailed reporting and analytics.

Greater end-user accountability.

Consolidated invoicing

One ‘Master Finance Agreement’.