Melbourne Archdiocese Catholic Schools

The Melbourne Archdiocese Catholic Schools Ltd (MACS) is a faith-based educational jurisdiction and a leading provider of school education in the third-largest Catholic diocese in the world. MACS provides a range of services to support about 18,700 teaching and non-teaching staff in 330 Catholic schools serving more than 153,000 students.

https://www.macs.vic.edu.au/

MACS print and related environment involving multiple sites lacked a consistent and cost effective structure. CPC conducted a comprehensive review of the organisation’s print structure including physical audits of five of the six sites which identified the following –

Key challenges CPC identified and resolved

Complete Print Solutions IT Services

multiple vendor devices,
an over-reliance on single function devices,
cumbersome and time consuming document workflows and processes,
considerable print waste,
no print specific document security, and
lack of mobile print functionality for staff and teachers visiting any of its sites.

Smarter solutions get results

Canon Australia was selected as the preferred provider for MACS. CPC’s solution involved a reduction in single function desktop printers replaced with strategically located MFDs offering improved functionality, operational and cost efficiency. The enhanced print fleet combined with the uniFLOW print management platform provides secure, efficient and mobile copy and print services with simplicity for the end user plus accountability and organisation-wide oversight and management of the entire fleet. An upgraded accounts payable scanning and workflow solution was also provided as part of the complete print solution.

During the discovery process CPC identified the lack of a secure, comprehensive and user-friendly ‘sign in’ solution for any of the MACS sites to provide better visitor and contractor management and access control. CPC evaluated a number of digital visitor management platforms before recommending the Sine solution which has been deployed across the organisation to provide check-in with photo ID capture, instant ID badge print and to monitor time and capture attendances.

65% consolidation

Of the device fleet resulting in 17% total savings for the term of the agreement.

48% reduction

In total print volume.

Secure print functionality printing

To any network printer from desktop and mobile devices – documents only printed when the user is physically standing at the device.

Optimised document control

Increasing employee efficiency and streamlining document processes.

Network wide print fleet management and control

Auditing, reporting and greater end-user accountability.

Enhanced employee safety and workplace security

Through better visitor control and management.